PAYROLL MANAGEMENT SYSTEM SOFTWARE
Every institution involved in a profit-making business has its employees on a payroll system. But it's not possible for the Human Resource division of a company to manually manage the payroll system accurately.
This is because of errors during salary calculations and number crunching. Know that manual errors can even derail the entire financial functioning of the enterprise and lead to unexpected losses. As such, there's a need to automate the payroll system so that the processes go on smoothly. And we can help with that.
We have the best payroll management software in USA that comes equipped with systems that will help you automate the salary process in your organization. Below we will dive into the details and discuss the advantageous features of this module.
Recording Employee Details
Employees are the backbone of every business. Without a robust and dedicated workforce, no business can flourish. Now, every organization has to deal with new onboardings and departures of old employees. Often it’s impossible to maintain all the details accurately using just paper and pen.
It's often seen that even excel sheets have failed to keep confusion and errors at bay. But here, our best payroll management software in Canada, USA, etc., can succeed. It can remove errors, lags, and more while recording employee information correctly. It can accomplish this with the help of the below features:
- Accurately records and saves employee data
- Provides reports of monthly salary statements
- Generates accurate timesheet reports
- Can keep a backlog of previous employees if needed
- Maintains a list of mandatory holidays to determine if an employee should get paid leaves or not
- Has forms to allow claim entry
- Manages and saves updates in employee details
Records Employee Attendance
In most organizations, the salary dispensed to an employee is directly linked to the number of days they were present for work. But maintaining and regularly updating an accurate attendance register of employees manually in large businesses is cumbersome.
There are bound to be proxy attendances and entry time forging by employees on manual registers. Not to mention the fact that it’s a huge hassle to update the bulky registers year after year. To make matters worse, if the register pages get torn off, then there will be no reliable accurate details to rely on.
Basically, it leads to data loss that can impact the salary employees receive. Now, any salary issues can affect employee morale and this, in turn, can reduce the organization's productivity. But you can prevent this with our best payroll management software. It comes with the following features that will help you disperse accurate salaries:
- Accurate recording of everyday log-in and log-off times of the employees
- Back-ups of the attendance timesheet to prevent loss of data
- Leave days taken by employees can be listed beside employee information
- Our best payroll management software calculates payment after taking the unpaid and paid leaves into consideration
- Employee database can be updated with attendance and payment details every day
Salary And Pay Slip Management System
Large organizations can't manage their entire payroll systems manually. After all, there are hundreds of employees who have to get paid for their services. Also, they get paid different amounts based on their job position, leaves taken, etc.
Not to mention that employees in different positions receive different benefits from the organization as well. As one can imagine, managing it all manually results in acute errors and delays.
In worst-case scenarios, these errors can derail the functioning of the entire institution. But our payroll management system in USA will ensure that there are zero errors. This is because it comes with the following features:
- Ensures authorized dispersal of monthly salaries directly to your employees' bank accounts
- Allocates salaries as per salary slabs
- Automatically deducts unpaid leaves during salary payment
- Automatically generates employee payslip and keeps a duplicate of them
- Adds bonus to employee salary as per company regulated performance parameters.
- Downloads and prints regulatory payroll forms
- Prints employee performance certificates
- Generates company offer letters as per inserted template
- Generates monthly organizational salary expenditure
Tax Management System
If managing the payroll was difficult manually, it's even more difficult to correctly carry out taxes on an individual as well as organizational level. But our best payroll management software comes with automatic templates that will take care of your taxation needs. It does this with the help of the below features:
- Automatically includes taxation details as per set templates and instructions
- Provision to insert different taxation details for different departments if needed
- Provides taxation statements for every department and employee
- Files taxes within deadlines
- Carries out automatic pre-tax and quarter-end deductions
- Tracks and monitors organizational and employee tax filing as well as its exemption status
Customization As Per Your Needs
Every organization has its own needs and requirements. Now, this can't be compressed into a simple template. So to ensure a streamlined and easy process, you will be able to customize our employee payroll management system as per the needs of your enterprise. You will get the following customization features here:
● Customize all kinds of forms and checks
● Customize the menu and tables here
● Personalize the payment dispersal process
● Personalize all sorts of reports, fields, and screen
● Customize your company logo so that you can attach it to various checks and reports
In many organizations, employees are paid according to their performance per project on top of a base salary. So such enterprises need to keep accurate track of employee performance in every project.
Not to mention that the entire progress of the project also needs to be recorded as well. Such enterprises need a system that can keep track of minute details concerning multiple projects.
Our software, which is the best payroll management software in Canada, USA, etc., does exactly that. It comes with the following features that allow you to do that:
● Records everyday project details and updates
● Manages documents relevant to the project
● Records clients as per project
● Updates client requirements as and when they come in
● Generates every day, weekly, or monthly reports on project performance as per requirement
● Our best payroll management software in USA helps analyze employee performance on a daily, monthly, or weekly basis
Employee payment gets calculated based on/along with the benefits received by them. But any organization has several departments working at the same time. As such, it can be troublesome to maintain a list of the benefits received by employees of various departments.
Our best payroll management software in USA, Canada, etc., can accurately maintain and update the list of benefits and salaries received by employees. It can streamline this process because the system is equipped with the following features:
● Records employee salaries with the benefits offered in the contract
● Maintains and updates the database of employees along with the benefits
● Maintains details of the benefits availed by employees
● Records the time period when the employee used his/her benefits
● Calculates salary based on the benefits
An employee payroll management system will be responsible for handling the financial details of the organization as well as the personal details of various individuals.
Not to mention that it will also be keeping track of the various insurance and taxation details. As such, it needs to have a sturdy security infrastructure embedded with it to protect such sensitive data.
Our payroll management system in USA is equipped with a robust security system that will keep organizational and employee data safe. As a result, you will be able to avail the following benefits:
● It encrypts the database to prevent data tampering
● Employee information, payroll details, tax files, etc., are all password protected
● Restricted access is given to every non-authorized visitor using the system
● Permits access to sensitive data to only selected people
● Backs-up details of your employee and organizational details
● Has firewalls and anti-virus protection for maximum protection
Bonus And Expense Management System
Every organization has bonus slabs used for awarding great employee performances. Also, right alongside these bonuses are the expenses incurred for running the organization. So it can become troublesome to simultaneously maintain both manually.
But our best payroll management software in Canada, USA, etc., can help here. It can accurately track the bonuses given to employees and the expenses incurred by the enterprise. Here’s how it does that:
● Auto-manages employee allowances and other perks
● Auto-manages pre-approved expenses
● Provides notifications when expenses exceed a set threshold
● Keeps track of the loan ledger for employee loans
● Monitors deductions in employee salaries
● Monitors the profit-loss status of the company
● Tracks daily, weekly, as well as monthly expenses
Our system is the best payroll management software in USA or Canada because it comes with the above-unparalleled features. Also, it has a smooth and uncomplicated user interface that can be operated by anyone. Check out our demo to see our software system in action.
If you have any questions about our employee payroll management system, then don’t hesitate to ask questions about it. Contact us and let us know about your queries or if you want to want to know about the pricing details.